Event Design Coordinator (Remote / Europe)
Tether Operations Limited
WorldwideremotePosted 1 month ago
Skill Required
Event-DesignerEvent-MarketingCreative-OperationsProject-ManagementEvent-ProductionRemote-Events-CoordinatorRemote-Event-CoordinatorGlobal-Events-CoordinatorRemote-Event-PlannerInternational-Events-CoordinatorLive-Events-CoordinatorDesigndesignBlockchainbuildingfintechandGoAIFulltime
Key highlights
- Required experience: 5+ years
- Key benefit: Remote work
Role overview
Tether is a global fintech leader pioneering a financial revolution through reserve-backed tokens and a diverse product suite spanning finance (USDT), sustainable energy (Tether Power), AI and P2P technology (Tether Data), and digital learning (Tether Education). The company operates as a global talent powerhouse with a remote workforce dedicated to transparency and innovation in the digital finance space. We are seeking an Event Design Coordinator to manage the intake, production, and quality assurance of event-related creative requests coming from a wide range of teams across the business. This is a builder-and-gatekeeper role responsible for turning varied, fast-turnaround requests into flawless deliverables—such as booth graphics, signage, decks, digital assets, swag, and invites—while proactively managing risks related to timelines, brand, print specs, and logistics.
Responsibilities
- Serve as the primary point of contact for event-related creative requests coming from varied teams across Tether.
- Scope each request clearly: deliverable type, format (print vs. digital), quantity, deadline, dimension, venue/vendor constraints, and brand requirements.
- Flag conflicting timelines, unrealistic turnarounds, or missing information immediately, and propose a workable plan rather than waiting to be asked.
- Brief designers with complete, unambiguous specs so work is right the first time.
- Manage multiple concurrent event workstreams across different teams and deadlines without dropping details.
- Track status across all active requests and proactively surface bottlenecks before they affect the event date.
- Review every designer deliverable before it goes back to the requesting team, checking brand consistency, copy accuracy, resolution, color mode (CMYK vs. RGB), bleed/trim/safe zones, file formats, and platform specs (e.g., booth panel dimensions, social crop ratios, slide aspect ratios).
- Catch errors that would be costly or embarrassing to fix on-site or post-launch (typos, wrong sizing, low-res exports, broken links, outdated logos).
- Maintain a QA checklist/process that scales across event types and gets sharper over time.
- Document and file all assets, briefs, and final deliverables for each event in a shared drive, using a clear, consistent structure.
- Organize files so the wider team can easily find past work, reuse assets, and cross-reference specs, timelines, or creative direction from previous events.
- Keep a running record of vendor details, production specs, and lessons learned per event to speed up planning for future ones.
- Anticipate what can go wrong, such as vendor lead times, print production windows, last-minute scope changes, and shipping delays, and build buffer and contingency plans into every project timeline.
- Coordinate with vendors and print/production partners as needed to confirm specs and delivery windows.
- Keep stakeholders across requesting teams and design aligned with clear, proactive status updates rather than reactive fire drills.
- Act as a trusted liaison between business requesters and the design team, protecting designers' time from ambiguous briefs while protecting requesters from missed deadlines.
- Continuously improve the intake and review process based on what goes wrong (or almost goes wrong) on each event.
Requirements
- 5+ years of experience in event marketing, event production, creative operations, or project management with a strong events component.
- Proven experience managing print and digital production processes; you know what a dieline is, what "safe area" means, and why RGB assets can't go straight to print.
- Strong organizational and multitasking skills: demonstrated ability to manage several concurrent, cross-functional requests with competing deadlines.
- Sharp attention to detail, comfortable being the last line of defense before a deliverable ships.
- Experience reviewing and giving actionable feedback on creative work from designers, without needing to be a designer yourself.
- A proactive, risk-first mindset: you naturally ask "what could go wrong here?" and build a plan around the answer.
- Excellent written and verbal communication; comfortable managing stakeholders across different teams with different priorities.
- Familiarity with project management tools (Asana, Monday, or similar) and design review tools like Figma
- Experience setting up shared drive structures or asset libraries for teams.
- Fluent in English
Nice to have
- Spanish / Italian is a plus.
Benefits
- Working remotely from every corner of the world
Additional details
- Recruitment scams have become increasingly common. To protect yourself, please keep the following in mind when applying for roles:
- Apply only through our official channels. We do not use third-party platforms or agencies for recruitment unless clearly stated. All open roles are listed on our official careers page:
- Verify the recruiter’s identity. All our recruiters have verified LinkedIn profiles. If you’re unsure, you can confirm their identity by checking their profile or contacting us through our website.
- Be cautious of unusual communication methods. We do not conduct interviews over WhatsApp, Telegram, or SMS. All communication is done through official company emails and platforms.
- Double-check email addresses. All communication from us will come from emails ending in @ or @
- We will never request payment or financial details. If someone asks for personal financial information or payment at any point during the hiring process, it is a scam. Please report it immediately.
- When in doubt, feel free to reach out through our official website.
- Originally posted on Himalayas