Executive Assistant
MongoDB
IndiaonsitePosted 1 month ago
Skill Required
Executive Support - SalesAzureGCPMongoDBAWS
Key highlights
- 5+ years of executive support experience required
- Support a senior technical leader with a global organization of 500+ employees
- Minimum of 2 days in‑office per week plus quarterly travel; occasional travel for events
- Generous parental leave policy offered
- Fertility assistance available
- Position based in India office locations
Role overview
MongoDB is seeking an Executive Assistant to support 3 Area Vice Presidents in the India and ASEAN region. This position will be based from one of our India office locations and requires a minimum of 2 days a week in the office, along with quarterly travel to support executive planning and offsite management. The role is ideal for a dynamic, intelligent, highly-organized individual who takes ownership over the details and loves to get things done, managing and prioritizing a steady stream of requests, meetings, and trips while working closely with the leaders and their teams.
Responsibilities
- Manage multiple requests and priorities of the Leaders while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
- Manage the leader's calendar meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events
- Manage all travel and expenses, ready to handle international itineraries and last‑minute changes
- Lead, drive, and execute various team events and offsite meetings, including ushering contracts through the procurement process and accounts payable for payment. At times, you will need to assist with onsite logistics of the events
- Liaise with executives to drive, create, and review correspondence, spreadsheets, slide decks, and meeting agendas
- Track action items and key issues to closure with a high degree of integrity and accountability
- Think and plan ahead, delegate responsibilities appropriately, and manage time effectively
- Work with the senior leaders (direct reports, skip‑levels, etc.) as needed to execute the duties of the job
- Work cross‑functionally with a diverse range of individuals at all levels in the organization
- Assist with or deliver special assignments/projects
- Occasionally travel to support offsites or events
Requirements
- 5+ years of experience supporting one or more executives, or other relevant experience working directly with executives
- Bachelor's Degree or equivalent relevant work experience
- An ability to support a senior technical leader with global org pf 500+
- Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly-sensitive and confidential material
- Demonstrate a high level of accountability
- Operate on changing priorities with urgency
- Proficiency with Google Apps or similar, and video conferencing tools
- Thrive in a collaborative setting and excels at working with individuals at all levels of the organization
- Highly-organized with meticulous attention to detail and complex calendar management experience
- Experience with managing the complications of domestic and international travel
- Open to working the flexible hours demanded by this position
- Strong verbal and written communication skills
- Proven ability to keep a calm head under pressure, exercising judgment, and seeing beyond the day‑to‑day to anticipate changing priorities
- Takes feedback well, but also able to work autonomously with little direction and make decisions as needed
Benefits
- Employee affinity groups
- Fertility assistance
- Generous parental leave policy
- Supportive and enriching culture focused on personal growth and wellbeing
- Accommodations for individuals with disabilities during the application and interview process
- Equal opportunities employer
Additional details
- Minimum of 2 days a week in the office, along with quarterly travel to support executive planning and offsite management
- The role will be based from one of our India office locations
- MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market
- MongoDB’s unified data platform is the most widely available, globally distributed data platform on the market
- MongoDB serves over 67,000 customers, including 75% of the Fortune 100 and AI‑native startups
- Req ID #2273504912